Organising Your Business

By, Karen Koedding, A Little Elf

Well in Australia we are one month into the new Financial Year and school is starting very soon in the States, so there will be some quiet time coming for North Americans.  Now is the time to get your business  organised!  A Little Elf recommends you take some time to get your working environment in top shape.  Here are some great Financial New Year’s resolutions you can make:

- Set up an efficient, streamlined filing system that is easy to use.

- Fix any broken or damaged office equipment, or if it’s irreparable, throw it away or recycle it.

- Clear up the software icons and files on your desktop…delete or file into document folders.  Find some clear space on your desktop!

-Back up your computer hard drive- it’s a good idea to set a reminder in your Calender to do this regularly.  If you need help in Sydney, contact Mosaic IT and tell them A Little Elf sent you.  They can set up a backup system that you won’t  need to do anything to backup regularly.

- Go through all the messy bits of paper or post-it notes you have lying on your desk/ stuck to your computer- copy down any of the important information, phone numbers or appointments into a notebook or on your computer and throw the rest away (shred any sensitive information)

- Sort through your email inbox and file your emails into appropriate categories. If possible, archive old emails and start new folders for this year.

- Set up your new financial year accounting files, whether it is suspension files in a filing cabinet or a binders.  Indicate the year on all labels, this allows for easy archiving, and easy destruction once the record keeping time frame expires.

- Implement a policy that everyone’s desk/office space needs to be clear and organised at the end of the day.

Copyright A Little Elf 2009.  All rights reserved.